Job Description

Job Description

Job Description

Description:

Job Description: Payroll Specialist

About Us:

Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.

Company Culture:

· Small, people-oriented company

· Professional but casual, family atmosphere

· We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work with

What you will be doing:

In this role, you'll play a pivotal part in maintaining the efficiency and effectiveness of our payroll operations, contributing to the overall success of the company.

· Oversees and Process Payroll: Implements, maintains, and reviews payroll processing to ensure timely and accurately processing of monthly payroll utilizing Paylocity software, which includes but not limited:

· Timesheet collection, review, and distribution to Regional Property Managers

· Calculating the employer liability per property and distribution of related reports

· Processing ACH collection of employer liability expenses

· Financial Record of the payroll entity into QuickBooks

· Calculating and issues off cycle manual payroll checks

· Payroll Comprehension: Understanding of payroll transactions including salaries, bonuses, benefits, garnishments, taxes, and other deductions

· Payroll Compliance: Ensures compliance with federal, state (including multi-state payroll) and local payroll wage and hour laws and best practices are followed

· Quarterly & End of the Year Payroll Forms: Generating, reviewing, correcting, and distribution the following, but not limited to: 941s/940s/W2s/W3s/1095-c in a timely manner

· State Taxes: Reporting and payment of Modified Business and B&O Taxes to the appropriate state and local agencies

· Onboarding New Hires & Employee Changes: Ensuring onboarding processes have been completed and the appropriate pay structure is set and tested. Inputting changes to employees’ pay, taxes, direct deposit, etc.

· Record Keeping: Maintain appropriate records of employee and payroll related information while maintaining high levels of confidentiality

· Verification of Employment: receiving request, ensuring appropriate authorization have been collected, and providing the requested data without delay

· Training: Provide training for all new property managers to support their team members and ensuring they have tools to submit payroll efficiently

· Customer Service: Provides customer service by researching and resolving questions regarding the interpretation of payroll policies and procedures, calculation of pay, retroactive pay, vacation, garnishments, and other related matters. Investigates payroll records and provides justification for calculations such as effective dates, receipt dates, authorizations, etc. for employees, managers, and auditors while maintaining strict confidentiality

· Assistance in Special Projects: Provide direct support to the HR Manager in executing special projects, demonstrating flexibility and a collaborative spirit in diverse tasks

What we look for:

· Positive Attitude: Bringing a positive, can-do attitude to the workplace, consistently striving for excellence

· Continuous Improvement: An ongoing commitment to personal and professional growth

· Computer Literacy: Proficiency in Office 365, particularly Microsoft Word and Excel

· Accurate Data Entry Skills: Exceptional attention to detail, ensuring accuracy

· Critical Thinking Skills: The ability to thoughtfully approach problems in a logical manner

· Robust Problem-Solving Abilities: Adeptness in identifying issues and devising practical solutions

· Multitasking: Ability to handle multiple tasks in a high-pressure environment while meeting deadlines

· Effective Communication: Proficient in conveying information clearly in both written and verbal forms

· Teamwork Value: Recognizing and embracing the importance of collaboration and team cohesion

Skills:

· Proficiency in processing payroll for employees, including calculating wages, deductions, and benefits

· Understanding of tax laws and regulations

· Attention to detail with problem-solving skills

· Maintaining strict confidentiality of employee and company information

· Strong verbal and written communication skills

· Capability to meet deadlines consistently

· Mathematical proficiency

· Providing support and answering payroll-related queries

Requirements:

· 2 years+ of experience in a payroll-related role

· A high school diploma or equivalent

· Proficiency in Microsoft Office

· Knowledge of Labor Laws

· Maintaining a high level of accuracy while using analytical skills

· Strong organizational skills to manage multiple tasks and deadlines efficiently

· Ability to work effectively as part of team

Schedule:

· 20-30 Part-Time dependent on the business need

· Flexible Hybrid shift: Remote & In-Office

Benefits

· Health insurance (Includes dental and eyecare) for eligible employees

· 401k

· Hybrid work options (office/home)

Job Type: 20-30 hours part-time per the business need

Starting Pay: $23 per hour or DOE

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